Officer – Credit Documentation

NCBA Bank Uganda is hiring an Officer – Credit Documentation to manage the bank’s securities by ensuring that documents are duly and accurately prepared, properly signed and perfected to the satisfaction of the bank; ensuring that securities are properly recorded in a well maintained database; ensuring that securities are kept in safe custody and their removal controlled under a dual system arrangement; ensuring that the bank’s securities comply with provisions of the existing laws of the country, Bank of Tanzania regulations and the bank’s policies and ensuring disbursement is done as per the approved terms and condition have been complied.

Key Duties and Responsibilities:

Preparation of credit offer letters and other standard security documents in line with approved credit requests (CRs) and ensure all terms and conditions of approval authorities are captured correctly as recommended in the credit requests (CRs).
Ensure the Turnaround Time (TAT) for Letter of Offer preparation, issuance of Instruction to External Attorneys and to Valuation Firms is met as per the agreed SLAs.
Limits Managements and Disbursement E2E process.
Post Disbursement process.
Tracking completeness of all conditions as per sanction terms.
Maintenance of robust and fully updated and automated database.
Quarterly review of the Key Risks and their mitigating controls by way of RCSA testing and guidelines.
Responsible for the rectification & documentation of any recommendations arising out of Audit/Assurance, Conformance and Central Bank examination reports on the Credit Risk.
Management and control of safe custody of bank’s security documents and its lodgements and withdrawals and finally release and reassignment against full repayment, cancellation of facilities.
Issuance and update of progress tracking report of security documents sent to External Attorneys to ensure proper perfection to mitigate risks in terms of losses that may result from imperfection of securities.
Initiation document checklists in requisite to security perfection or as deemed proper by approval authorities pending to perfection of proper documentation provided the risk elements are taken care of.
Keeping, updating and following up on diary notice for insurance, valuation and land rent receipts and ensure that business is regularly advised on time on action to be taken.
Checking and up-keeping of security documents movements between the bank and services providers/Legal Departments/other departments to ensure that all key required documents are submitted and perfected accordingly.
Attending to customers (be internal or external) queries and ensure timely close and feedback to complainant.
Safe custody and management of bank securities
Checking adequacy of documentation of securities
Independent check of all credit related documentation before allowing disbursement to proceed.
Distribution of documentation deficiencies through Document checklist to business to ensure closure of documents requirement
Timely follow up for temporary withdrawn security documents.
Timely follow up of security documents with Legal Department
Ensuring submission of documents relating to perfection of securities such as land rent receipts etc and maintaining them in an up to date and proper order and the exception /Deferral report is updated and monitored for closure of the pending items.
To attend any other matters related to Credit Risk Administration as assigned by the head of the unit.
Put in place the MIS systems that will enable continuous tracking of the status of the Legal documentation.
Preparation of below reports:

MCC- Report (Deferral, LOF, Valuation & Expired Insurances report – Every 5th Monthly
Valuation report – Monthly
Insurance report – Monthly

Academic:

University degree or equivalent and/or relevant professional qualification in Law.
Professional: Desired work experience
At least one-year work experience in a banking industry or a law firm.

Technical Competencies

A sounding knowledge in computer and awareness of any new and evolving technologies that would have impact to credit systems.
Full awareness and appreciation of credit risks available in the market and their tools for control or mitigation.
Experience, awareness and appreciation of the methodologies of controlling and administering credit risks in the banking industry.
Good communication, negotiation and presentation skills.
 

How to Apply:

All suitably qualified and Interested applicants should apply online at the link below.