Human Resource Graduate Intern

Description
Medical Teams International is hiring aHuman Resource Graduate Intern to provide support in the digitalization and systematic organization of HR documents, ensuring accuracy, confidentiality, and efficiency in records management. Additionally, serve as a front desk assistant by offering courteous customer service, managing inquiries, directing visitors, and supporting daily administrative operations. Further, support leave management processes by tracking staff leave.

Key Duties and Responsibilities:

Reception & Visitor Management

Serve as the primary point of contact at the front desk, providing excellent customer service to all visitors, guests in a professional and welcoming manner.
Notify relevant staff of visitor arrivals promptly and coordinate meeting scheduling, venue, and access upon request.
Maintain a tidy, organized, and professional reception area at all times.
Support implementation of daily office opening and closing procedures, including checking that the reception area is secured at end of day.
Report any maintenance needs, safety hazards, or facility concerns at the front entrance or reception area to the Operations & Security Coordinator.
HR Support

Maintain and update employee records by reviewing files for accuracy and completeness, organizing and scanning all hard copy HR documents in chronological order, and ensuring all personnel files are correctly.
Perform general front office administrative duties including photocopying, filing, and organizing documents.
Prepare and submit purchase requisitions for front office supplies; maintain adequate stock levels of reception consumables.
Support with recruitment processes including scheduling interviews and managing applicant documentation
Support with review of timesheet, attendance, Leave applications and & tracking
Maintain up to date personnel files for new and existing staff
Verify all staff handover documents Timesheet, leave form, exit form and submit to HRO for processing terminal benefits.
Verify all staff monthly attendance sheet making it ready for payroll processing.
Additional duties as assigned.
 

Qualifications, Skills and Experience:

 EDUCATION, LICENSES, & CERTIFICICATIONS

Educational Resources
Bachelors degree in human resource management and industrial & organizational psychology. graduated within the past 2 years.
EXPERIENCE

Experience working with data, information and administration is an added advantage
KNOWLEDGE, SKILLS, & ABILITITES
Knowledge:

Basic knowledge of HR functions including, recruitment, onboarding and offboarding, and performance management
Skilled with office software: Microsoft Word, Excel, and PowerPoint.
Skilled with  communication software: Outlook, Internet, CRM or other database programs.
Good interpersonal and relational skills
Abilities:

Ability to organise work priorities, manage competing priorities and deliver on commitments
Ability to maintain confidentiality
Excellent attention to detail
Ability to  communicate with all levels of staff, orally and in writing reports
Ability to work collaboratively with others.
Good interpersonal and relational skills
Ability to be flexible and manage stress, especially in situations which require a high degree of sensitivity, tact, and diplomacy
Ability to be honest and foster an atmosphere of trust and integrity
Ability to support MTI Calling and adhere to the MTI Code of Conduct.
Ability to commit to Medical Teams International Calling Statement and Core Values.
 

How to Apply:

All suitably qualified and Interested applicants should apply online at the link below.

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